About Resort Upkeep

What is Resort Upkeep?

Resort Upkeep is a CMMS built for day-to-day maintenance operations. It connects tasks, work orders, inspections, equipment, inventory, and purchasing so the team can see what is happening now and what happened before.

Why it exists
  • Fast workflows for field and shop use
  • Clear accountability across people and teams
  • Centralized records for equipment, parts, and history
  • Consistent tracking for audits and planning
Core areas in the system

Each module mirrors real work in the resort. The goal is to keep information organized without slowing anyone down.

Tasking
A lightweight place to track quick tasks and daily action items.
  • Quick list view for open items
  • Simple status tracking
  • Easy handoffs between shifts
Work Orders
Create, assign, and close out maintenance work.
  • Track categories, status, and history
  • Log time and labor entries
  • Attach equipment, stock, and notes
  • Print and review detailed records
Equipment
A structured catalog of assets with locations and status.
  • Categories, locations, and status lists
  • Detailed records and history
  • Links to work orders and files
Inventory & Stock
Track parts, stock levels, and movement history.
  • Items, locations, suppliers, and groups
  • Stock history and adjustments
  • Batch updates for larger changes
  • Dashboards and statistics
Purchase Orders
Manage purchasing from request to receipt.
  • Order lists, statuses, and categories
  • Stock and non-stock entries
  • Supplier and project links
  • Overview, stats, and printable views
Projects
Organize larger initiatives and multi-step work.
  • Project lists with status tracking
  • Links to work orders and purchase orders
  • Single place for notes and reference files
Files & Directory
Store manuals, photos, and documents where the team can find them.
  • File list and gallery views
  • Uploads for documents and images
  • Links to equipment and work records
People & Access
Keep the team organized and permissions consistent.
  • Employee directory and teams
  • Permission categories and rules
  • Role-based access across modules
System Tools
Utilities that keep information easy to find and audit.
  • Global search across core data
  • Scanner tools for QR and barcode workflows
  • System log for audit history
How it helps day-to-day
Access and accountability
  • People only see tools and data they are allowed to use
  • Clear ownership of updates and completions
  • Audit history via system logs and item history
History without clutter
  • Archive instead of delete to protect records
  • Cleaner lists with full traceability
  • Restore when something is needed again
Find anything fast
  • Search across inventory, equipment, people, and work
  • Scan QR or barcodes in the field
  • Quick navigation from dashboards and lists
Planning and visibility
  • Dashboards and stats for work and inventory
  • Stock history to support audits
  • Printable records for handoffs and reviews
What is included today
Current modules
Operations
  • Tasking and work orders
  • Work order time entries and history
  • Project tracking and notes
Assets and Parts
  • Equipment catalogs, locations, and status
  • Inventory with stock history and batches
  • Purchasing workflows and stats
People and Governance
  • Employee directory and teams
  • Permissions and access control
  • System log and search tools
In development
  • Inspections: templates, sections, and task checklists
Note
This page reflects the modules currently in the system. If new areas are added, update this overview to keep it accurate and useful for staff onboarding.