About Resort Upkeep

What is Resort Upkeep?

Resort Upkeep is a simple place to track day-to-day maintenance: who is working, what needs doing, which equipment it affects, and what parts were used — all in one system.

Why it exists
  • Quick to use on phones and in the field
  • Keeps work organized and easy to find later
  • Helps the team stay on the same page
  • Creates a clear record of what happened and when
What you can do in the system

The system is organized into a few main areas. Each area is designed to be straightforward: find what you need, add updates, and look back at history when required.

Work Orders
Create and track maintenance tasks from start to finish.
  • Create a work order for repairs, inspections, or preventative maintenance
  • Assign people or teams and keep notes as work progresses
  • Link equipment, photos, and documents to the job
  • Log time spent and (optionally) parts used
  • Close out work with a clear history you can reference later
People
Keep track of staff, teams, and who did what.
  • Staff directory with contact details and roles
  • Team lists for organizing crews
  • Clear responsibility tracking (who created, updated, or completed work)
  • Access control so people only see what they should
Equipment
A catalog of assets with useful details and status notes.
  • Equipment records (what it is, where it is, key details)
  • Categories and locations for easier organization
  • Status updates (in service, out of service, seasonal, etc.)
  • Supports linking equipment to work orders and files
Parts & Inventory
Track parts, where they’re stored, and how stock changes over time.
  • Parts list with descriptions and suppliers
  • Shelf/bin locations so parts are easy to find
  • Receiving and issuing stock (what came in / what got used)
  • Stock counts and history so you can audit changes
  • Helpful insights like low stock and usage patterns
Files & Photos
Store manuals, photos, certificates, and reference documents where the team can find them.
  • Upload photos and documents
  • Attach files to equipment, work orders, or inventory items
  • Use galleries for quick browsing
  • Keep important documentation accessible in the field
Projects
Track bigger initiatives like seasonal work, upgrades, and long-running improvements.
  • A place to organize larger efforts and keep notes together
  • Useful for planning and keeping documentation in one spot
  • More project tracking features can be added as the system grows
How it helps day-to-day
Access & Safety
  • People only see tools and data they’re allowed to use
  • Changes are protected so accidental updates are less likely
  • Consistent sign-in and action tracking
Keep history without deleting
  • Old items can be archived instead of removed
  • Cleaner lists while still keeping records
  • Easy to restore something if it’s needed again
Clear accountability
  • See what changed, when it changed, and who changed it
  • Helpful for troubleshooting and training
  • Supports better handoffs between shifts
Built for the field
  • Works well on mobile screens
  • Fast workflows for scanning and finding items
  • Printing support for labels and quick references
Roadmap
Living document
In regular use
  • People and teams
  • Parts and inventory tracking
  • Equipment catalog and status notes
  • File storage and photos
  • Archiving and activity history
Being improved
  • Work order flow (create, assign, track, close)
  • More “quick actions” for common tasks
  • Cleaner overview dashboards
Planned ideas
  • Search across the whole system
  • Low-stock alerts and reorder suggestions
  • Better equipment lifecycle tracking
  • More project planning tools
  • Reports and exports for auditing and planning
  • QR-first navigation for faster lookups
Note
This page is meant to evolve as the system grows. Keep it practical and focused on what helps the team do better work day-to-day.